PRO AND SECRETARY NEEDED

MAIN RESPONSIBILITIES OF P.R.O

Key skills for public relations officers

  • Excellent communication skills both orally and in writing
  • Excellent interpersonal skills
  • Good IT skills
  • Presentation skills
  • Ability to prioritise and plan effectively
  • Awareness of different media agendas
  • Creativity
  • Planning publicity strategies and campaigns
  • Writing and producing presentations and press releases
  • Dealing with enquiries from the public, the press, and related organisations
  • Organising and attending promotional events such as press conferences, open days, exhibitions, tours and visits
  • Speaking publicly at interviews, press conferences and presentations
  • Providing clients with information about new promotional opportunities and current PR campaigns progress
  • Analysing media coverage
  • Commissioning or undertaking relevant market research

 

 

 

 

NB: NO SALARY

MAIN RESPONSIBILITIES OF SECRETARY

1.Ensuring meetings are effectively organised and minuted

  • Liaising with the Chairman to plan meetings
  • Circulating agendas and reports
  • Taking minutes (unless there is a minutes secretary)
  • Circulating approved minutes
  • Checking that agreed actions are carried out.
  1. Maintaining effective records and administration
  • Keeping up-to-date contact details (i.e. names, addresses and telephone numbers) for the management committee and (where relevant) ordinary members of the organisation.
  • Filing minutes and reports
  • Compiling lists of names and addresses that are useful to the NGO, including those of appropriate officials or officers of voluntary organisations.
  • Keeping a record of the organisation’s activities
  • Keeping a diary of future activities
  1. Upholding legal requirements
  • Acting as custodian of the organisation’s governing documents
  • Checking quorum is present at meetings
  • Ensuring organisation’s activities are in line with its objects
  • Ensuring charity and company law requirements are met (where relevant, unless there is a separate company secretary)
  • Sitting on appraisal, recruitment and disciplinary panels, as required.
  1. Communication and correspondence
  • Responding to all committee correspondence
  • Filing all committee correspondence received and copies of replies sent
  • Reporting the activities of the organisation and future programmes to members, the press and the public (unless there is an Information or Publicity Officer).
  • Preparing a report of the organisation’s activities for the year, for the Annual General Meeting.

 

NB: NO SALARY
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